Line Items

Line Items:

 ***Not all fields may appear on the line items tab***

Product(Ref) Name Type or select the product being ordered. 

FA Product Category Type or select Feeding America category that defines the food program administered by your food bank. This is used with the quarterly poundage report (QPR) reporting to Feeding America. It will default to what is set at the product level but can be changed here.

Special Code  Type in any codes used by the food bank for this product. This is not a necessary field and can be left blank.

Product Condition  Type in the condition of the product received.

Requested Quantity Type in the amount of product requested.

Requested Weight This is read only based on how the product was set up in Products and the requested quantity.

Received Quantity  Type in the amount of product received.

Received Weight This box will pre-fill based on how the product was set up in Products.

Pallets   This is used 2 ways.  For non bar code users a) you do not have to use this or b) if you want to print pallet tags (does not have a bar code1) enter the # of tags you want to print.  If you leave this blank you can add the # of pallet tags to print from the receipt using the same field on the line items tab. For bar code users this is used to generate the # of barcode labels to print, after you enter the # of pallet labels to print you will use the pallet label tab to generate them. 

Donor Value Per Pound  This field can be used 2 ways, however it can be blank if you do not wish to use a donor value per pound. If you use a Default Inbound Value and check to Use the DIV from the Product setup then this field will populate based on that amount. It will take the total value per unit and divide it to a per poundage value. So if you have a case of milk that weighs 20 pounds and has a value of 5.00 then the Donor Value Per Pound would be .25. If you DO NOT add a Default Inbound Value and check to use it the system will assign the inbound value and donor value per pound based on the Current Market of Food that was entered in the general setups under the accounting field. **

Inbound Value  This field is for donated product. If you have a Default Inbound Value set at the product level and it's checked to use, the inbound value will populate as well as the donor value per pound, if that Use Value per Weight is checked in the Product Category setup. See the first example below. If you do not check Use Default Inbound Value but do put a value in the field it will be ignored and the system will pick up the Current Market of Food, see example 2.  In example 3, we have nothing at the product level but we do have the Product Category checked to use Value Per Weight. In example 4 we have nothing at the product level and we did not check Value Per Weight so the system is not filling in the donor value per pound but it still will calculate the inbound value of the inventory based on the Commodity Market of Food. This is because all donated food has a value, it cannot be blank.**

Inbound Cost  Type in the cost of the product (if purchased). This is a per unit cost not per weight cost.**

Outbound Price  Type in the price the product will be sold for.**

Expire Date  Type in the expiration date for the product.

Last Ship Date Displays the last time an order for this product was shipped. The field is updated with the pickup date as orders are confirmed.

Received Date  Type or select the date the product was received.

VAP Amount  Type in the amount of any extra charge passed on to the agency to cover packaging and delivery costs. Sometimes VAP is an indirect cost that's not actually passed on to the agency. As an example: the food bank receives a case of donated product with an inbound value of 15.00 (it has 10 items in a case) if that is transformed into units of product each product is assigned an inbound value of 1.50. If you add a VAP on the receipt or during the transform process you are telling the agency that the product has a specific value, whether it's donated or purchased. Maybe it costs .06 each to repack that case. Therefore of the $1.50 value .06 is value added. 

Temperature Type in the storage temperature for the product. The default is 0.

Is On Hold Check mark this box to keep the product from being available to order.

Print Pallet Tag This will print the pallet tags identifying the product and qty on the pallet.

Use Override Sell Check mark this box to use the override sell price, this will override any outbound price set up on the product.

Override Sell Price Type a cost that will override the unit cost on all receipts. This will only go into effect if the Use Override Sell box is check marked.

**For more information on pricing/costing see the Google Training Slides- Pricing/Costing.