Generate AP Invoices from Receipts

1 Required Fields
2 Process Description
3 Process:
4 DEFINITIONS
5 TAGS:

Required Fields

- the receipt must be confirmed- the vendor must have AP Terms assigned

Process Description

All vendor receipts that have a cost associated will appear in the Generate AP Invoices from Receipts.

If you are converting from Classic there may be invoices in the AP Invoices already. The green check means the validation amount (optional) matches the amount entered for an invoice, if it's a red triangle it is out of balance. It is recommended that the receipt is NOT confirmed until the vendor invoice is received because once a receipt is confirmed the inbound cost is not editable. If you did this by accicdent you can manually add the additional charges BUT this will not match the ITR.

Select the receipts you wish to turn into AP invoices, this is moving money from the Accrued Payables into Accounts Payable. The validation amount is prefilled for you because it should automatically be in balance, charges match the detail. The receipt will show in the Open Invoices tab of AP Invoices.

DEFINITIONS

Terms - this is the term of the invoice in case there are discounts for early pay. It defaults to the vendor terms but can be changed.

Document Ref - this is the vendor invoice number.

Validation Amount - option field, allows you to enter the total amount of the invoice and is used to match to the entered charges for verification that it's in balance.

TAGS:

AP invoices Generate AP Invoices Payable Pay Invoice