Debit Memo tab

Donor/Vendor Ref This populates with the name from the purchase order.

Debit Memo Ref This populates based on the setup from the food bank administrator.

Warehouse This is the warehouse from the order.

Donor/Vendor Contact Select from the drop-down menu.

Donor/Vendor Address This populates based on the original order.

Source Reference No This field is used to track an additional reference such as a PO# or Order# from the donor/vendor.

Originated (Ref) - name Defaults to what was set up for this donor in Donor Maintenance. This specifies what kind of receipt the donation is, which receipts will be printed for this donation and which group and column the poundage will appear on the Quarterly Poundage report.

Donation Type Displays from the original purchase order.

Origin City Defaults to the donor’s city of origin assigned in Donor Maintenance. You can change the city if necessary. The change will apply only to this receipt.

Is Delivery This will be checked if the original purchase order was delivered to the food bank.

Delivery Method Displays what was on the original purchase order.

Delivered By The text box is free space to enter any additional information regarding the delivery method above such as the name of the driver, license plates, delivery companies, etc.

Entry Origin Defaults to the donor’s city of origin assigned in Donor Maintenance. You can change the city if necessary. The change will apply only to this receipt.

Confirmed Date Displays the date the products were confirmed as received.

Expected Date Displays the date when you received the products.

Total Freight This displays an amount if you were charged for freight.

Posted Freight Displays any amount that was posted to the GL for this PO freight.

Comment Enter any additional comments about the debit memo.