Agency Accounting tab

Parent Agency Select the agency parent if applicable. The parent agency must be first entered in the Agency Maintenance.  A parent agency is used in conjunction with children agencies for reporting purposes.  Here's why you might consider creating a parent agency, so if you have an agency that needs to belong to more than one group. Let's use this example: St. John's has a food pantry and St John's also operates a kitchen. Well, it can only belong to one group and maybe the kitchen is restricted to onsite only products such as you give kitchen those large 10# cans of beans, and 10# cans of fruits, a pantry isn't going to hand out 10# of beans to a family, they would get a single can of beans or fruit. So by creating 2 children agencies : St John Pantry and St. John Kitchen you can restrict products, change service fees (one might get a fee one might not) and they report separately. But also create the parent St. John and the group could be called "parent" so it doesn't run with any other reports. The children's accounting actions will report under it's parent so you can track distribution for the children or for the parent and so forth.

EIN Enter the federal tax ID# for the agency.

Account Opened Enter the date the agency opened an account with the food bank.

Monthly Credit Limit * Enter a credit limit to prevent an agency from ordering more than a certain dollar amount in a month. Each agency can be given a different limit. Default value is 0 for no credit limit.

Monthly Weight Limit * Enter a weight limit to prevent an agency from ordering more than a certain poundage of product in a month. Each agency can be given a different limit. Default value is 0 for no weight limit.

Max Deliveries Per Period * Enter the maximum deliveries that an agency can take in a set amount of time.

Credit Limit * Enter a credit limit to prevent an agency from having an AR balance more than a certain dollar amount. Each agency can be given a different limit. Type 0 for no credit limit.

Last Order Displays the last time an agency placed an order. This is automatically updated when an order for the agency is placed.

Last Payment Displays the last time an agency made a payment. This field is automatically updated when a payment is entered.

Payment Term * Enter in any payment terms that the agency is eligible for.

Receives Statement Select this box to get an AR statement for this agency when you print them at the end of each month.

Apply Late Charge Select the box to charge the agency late charge for any overdue balances. When selected the agency will receive a finance charge at the end of each month.