AP Transactions
Contents
REQUIRED FIELDS FOR AP TRANSACTIONS
Vendor
Transaction Types
Account
Terms
Post By
Process:
The main page displays all Active AP transactions. There are tabs to view the inactive and suspended transactions as well as options for an advanced search, export data and the option to add a new transaction.
TO ADD
Click +Add New Record and complete the fields. Click Save and a message displays The record was saved successfully.
To deactivate a transaction from the Active tab locate the transaction and click Edit and a new page opens the transaction detail. To cancel the transaction, click Deactivate and the system prompts Are you sure you wish to deactivate this order? Click Cancel to return or Deactivate to continue and a message displays The record was deactivated successfully.
All fields marked with * must be completed. Any dark grey boxes are view only and cannot be changed.
Definitions:
Vendor Select the vendor. The vendor must already be set up in order to create a payment transaction.
Transaction Type Select the type of transaction such as recurring or invoice. (This is setup by the food bank administrator)
Account Select the account the transaction will affect.
Terms Select any terms for this vendor.
Effective Date Enter the date the transaction will post.
Expiration Date Enter the invoice due date.
Reference No Enter a unique reference number used for this template.
Total Amount Enter the total amount.
Comment Enter any additional comments.
Show Comment on Stub Check if the comments are to appear on the check stub.
Last Used Date Select the date from the calendar.
Template Select a template if applicable.